Table of content
1. My team/Employees
To understand the basic team structure, go to "My team/Employees". Here you will find an overview of your directly assigned employees and whether they have also employees under them.
By clicking on the "My team: X" field, the next hierarchy level can be opened to view the subsequent assignment levels within your own team.
Clicking on the respective name of the person opens the corresponding employee menu in a seperate browser tab. You can also use the three-dot-menu as a shortcut to go directly to a specific function.
Note: If no new tab opebns in your browser, check whether pop-ups from HR WORKS are blocked. Allow them to open a new tab.
2. Opened employee menu
Note: The insights and editing options available to you depend on the settings made by the administrators of the system.
Direct Employees
Direct Employees are people who are assigned directly to you. They represent your team in the system and have you assigned as their superior within their own master data.
When you open a direct employee's menu, you will be able to view their master data, time management, travel management, wages and salaries, personnel administration and work equipment, depending on the settings. Most menus are merely informative, but a selection of menus allows you to make edits.
Profile
Within the profile, you will find the employee's master data. Adress and bank details are not available to you, regardless of the settings in the system.
You can also add or view child data, as well as read health insurance data, (email) settings and assignments.
Time management
In the menu "Time management", you can view and, if allowed, edit working hours. If you have assigned the editing authorization, you will see a plus symbol for the respective working day.
In addition, you can view the monthly account in the "Time account" menu. Absences and home office or mobile work can also be viewed here.
You can also create sick notes on behalf of the employee. Find out more in the following helpcenter article.
Travel management
Under "Travel management" you find all of the employee's travel data. In "Travel expenses accountings" menu you can open the (travel) expense reports in separate tabs. For a summary report, select the desired travel expenses and click on the button "cost report". Optionally, you can open additional reports by clicking on the arrow symbol.
This allows you to obtain an overview of travel expenses for approvals.
Personnel administration
Most editing tasks can be carried out within the personnel administration, depending on the authorizations assigned.
Existing and pending "Employment references" can be viewed in the identical named menu.
In the "Employee interviews" menu you check all of the employee's interviews, including those already completed with former superiors. By clicking on "+New", you can create your own employee interview.
Note: In all employee menus, check the filter settings at the top, which control what is displayed in the menu below. Adjust the filter settings accordingly if the object your are looking for is not listed.
In "Personnel file entries", you can view and edit documents in the personnel file. You can read more about this in the following helpcenter article.
Depending on your permissions, you can also view "Skill evaluations" for the employee and add further assessments of your own.
Wage and salary
To view and adjust salary documents and associated payments per month, go to "Wage and salary/Salary". The possible actions are based on your individual authorization settings.
Equipment
In the lower menu "Equipment", you will find equipment that has already been created and assigned to the person, as well as equipment that is still pending approval. In both menus, select the equipment in the left master menu to view the details in the right detail menu.
Indirect Employees
Indirect employees have a person from your team assigned as their superior, so your are indirectly linked to these employees.
You generally have access to their profile, time management, travel management, personnel administration and equipment. The content and options of these functions are the same as those described in the section on direct employees.
