In this article you will learn as employee with international organizational unit how to enter and submit multi-day trips.
Table of content
- General travel expense report
- Specific Functions for Austria, Switzerland and Belgium
- Specific Functions for other countries
1. General travel expense report
The general reporting of travel expenses are country-independent. The following article explains the general travel expense reporting.
The Reporting and Attachment of receipts and digital receipts are shown in the following articles:
2. Specific Functions for Austria, Switzerland and Belgium
For employees which are assigned to an organizational unit in Austria, Switzerland or Belgium, there are separate expense groups. They differ minimally in the menu structure of the travel expense report.
Austria
Austrian employees have the same menu of travel expense report as german employees. In addition, the entry of the "border crossings" (separate submenu) is usually be specified.
In this menu crossings of borders, which have taken place in the trip, are entered. With click on the button "+New" you create a new border crossing.
Fill in the country you came form as well as the country you passed. Additionally selet the date and time of the border crossing. It will influence the calculation of the per diems.
At the left master menu, you receive an overview about added border crossings. With click on each, you can edit and save those in the right detail menu.
Switzerland
Swiss employees have the same menu of travel expense report as german employees. The only exception is that no reductions can be entered in the menu "Day specification" due to the legal regulation that no per diems are disbursed.
Belgium
Belgian employees have the same menu of travel expense report as german employees, except the submenu "Kilometer details". Those could be entered with an own receipt type, if necessary.
3. Specific Functions for other countries
Travel expenses for employees with other countries as organizational unit are reported with receipts. Which Countries can be set up as organizational unit in HRworks and therefore are available for travel expense reports, are listed here.
The menu "Kilometer details" is not given. The menu "Day specification" is available with reduced edit options (Selecting a country and cost objects/centers).
If your administrator set it up, you will have the possibility to report per diems as receipts in your travel expense report.
