Table of content
1. Create employee interview
The function employee interview allows you to efficiently manage the entire scheduling and preparation process. HR WORKS supports you in all tasks related to the interview. All content is stored in the system and made available to authorized persons.
To invite an employee to an interview and schedule an appointment, first open the ‘My Team/Employee Interviews’ menu and click on the button ‘New'.
In the following window, select the employee as well as the corresponding questionnaire and confirm your selection with 'Create'.
A new tab will open, where you can enter all the dialogue basics such as date and time. Additional participants, such as team leaders or HR staff, can be invited to participate in the interview.
By clicking the button 'Send invitation' the employee and all additional participants get an email to confirm the date.
2. Share conversation content
In the 'Employee interview data' you can share an agenda for all participants beforehand. This will help with the preparation and conduction of the interview.
Once you wrote down the agenda you can confirm your entry by clicking 'Save'.
3. Answer questionnaire
The personnel administration administrator creates guiding questions for you and your employees in advance, tailored to the organizational unit. The administrator can also upload a discussion guide in PDF format to the questionnaire, which is only visible to you as the supervisor.
The questionnaire can only be answered once all participants have confirmed the appointment.
Using the ‘Employees/Employee Interview’ menu, you and your employees can answer the questions provided and add public and private notes. By clicking on ‘Share my answers and notes’, participants publish their notes for all participants. This content can no longer be edited afterwards. Feedback from all participants is saved and is available to you and the administrator.
4. Conduct employee interview
Before the start of the interview, you can print the shared answers and notes via the 'Print preview'. Click on the Button 'Print' to create a summary of the agenda, questionnaire and notes.
Additionally, you can create private notes before or after the interview in the menu 'Private Notes'. Those notes will not be publishes. You can also upload various documents.
5. Start Follow-Up
After the employee interview took place you can start the Follow-up via the three-dot-menu in the menu 'employee interview data'. With click on 'Follow-up' you share the answers from all participants. Optionally, the questions 'after the interview' can now be answered.
6. Complete interview
After the employee interview was conducted, the seven-day period for the follow-up starts. After this period of time you can 'Complete' the interview. Changes can still be made afterwards.
7. View completed interviews
Completed employee interviews can be looked up in the menu 'My team/Employee interviews'. It is important to select the correct filter so that all employee interviews will be shown.
If you want to view completed employee interviews that were conducted by a previous superior, you can find the interviews in the menu 'My Team/Employee'.
In the employee menu 'Personel administration/Employee interviews' you will find the employee interviews with former superiors.