Attaching digital receipts

Open an already recorded trip in your employee-menu “Travel management/Travel expense accountings”. Inside the relevant travel expense accounting, you can open the menu "Digital receipts" and add or assign your digital receipt(s) with the button "+New". Optionally, you are enable to attach your digital receipts (PDF files or images) by drag and drop or with the button "Select files for upload".

The digital receipts are now shown in the overview. You can open and review your receipts via the drop-down menu in the upper area (right hand side). In order to rotate the attached receipt to improve readability, click on the button “Rotate left/Rotate right”. In case a false receipt has been attached, the file can be deleted or renamed via right-hand click. The attached PDF file can be opened in a new tab, if required.

Inside your travel expense report, you can switch to the menu “Reports”. Now you can print your travel reports with or without the digital receipts. If the accounting department is still requiring the original receipts, you need to print at least one of the selectable reports (e.g. Cost report). Click on the button (on the right hand side) “Create PDF with digital receipts”.

As an alternative, you can find a collection view of all files that have not been assigned yet to a travel expense, in your employee-menu “Travel management/Digital receipts”. Here, all digital receipts can be collected and allocated to all open trips. Select the desired PDF file to assign it, with the drop-down menu "Assign" (on the right hand side) to an open travel expense accounting.  Confirm the assignment with button "Save". 

Optionally, you are again enable to attach further digital receipts (PDF files or images) by drag and drop or with the button "Select files for upload", If no existing digital receipt is already selected.